Community Rooms

Update to 2021 Community Room Application Process

The City of Westlake Village has decided to postpone the 2021 Community Room Application process due to the on-going pandemic.  At this time, the Los Angeles County Public Health Orders do not allow any gatherings, events, or parties with non-household members, especially in confined or indoor spaces, where it is difficult to maintain a six feet distance from others. 

Due to these circumstances, the Community Rooms will remain closed until further notice. We hope to be able to provide this meeting space for our local groups once official health orders have deemed it safe to do so. The City will update this page with more information and an application process once the rooms are re-opened for public use. 

City Hall is currently closed to the public, but you can still contact us at (818) 706-1613. Thank you for your continued patience and cooperation. 

Community Rooms Rental Information

The Community Rooms located at the Westlake Village Civic Center (31200 Oak Crest Drive) are available to all non-profit educational, civic and cultural groups and organizations serving the residents in the City of Westlake Village. The following policies and regulations have been developed in order to ensure the proper use of the facility by the public and to outline the reservation procedures for potential users. The City of Westlake Village retains sole authority over determinations regarding each group/organization's ability to use the facility and reserves the right to deny requests in accordance with these policies and regulations.

Facility Description

The facility consists of the James B. Henderson Fireside Room, the Community Room and a Conference Room. The James B. Henderson Fireside Room is a 534 square foot meeting room. This room contains fixed lounge seating for 8 occupants and can also accommodate up to 36 occupants with additional seating. The facility also consists of a Community Room, separated from the James B. Henderson Fireside Room by double doors, which is 815 square feet in size. This room features a motorized screen at the front of the room, one presentation cabinet, a kitchenette with a sink, stove, refrigerator and microwave. This room can facilitate up to 64 occupants seated or up to a maximum of 117 standing occupants for a meeting. Finally, the Conference Room is 250 square feet and contains a conference table with seating for twelve.

Both the James B. Henderson Fireside Room and the larger Community Room open up to courtyard areas (both front and back) via several french doors. In conjunction with the use of the Community Rooms, these outdoor areas may be used by groups/organizations subject to appropriate conditions approved by the City. Signage is not permitted outside of the room.

Detailed facilities and amenities information

Download the Hold Harmless form.
Download the Community Room Permit Authorization form.