Community Rooms

important Update:

Due to current COVID-19 case numbers, the Westlake Village Civic Center Community Rooms will be closed during the month of February. All community rooms reservations have been cancelled for the month of February 2022. For more information, please contact City Hall at (818) 706-1613. 

Community Rooms Rental Information

The City of Westlake Village will begin accepting applications for use of the Westlake Village Civic Center Community Rooms beginning Friday, October 15, 2021. Reservation requests will be for the 2022 calendar year starting in January 2022. Please note that while we are hopeful for this date and are planning to that effect, these plans are still subject to change based on the pandemic, Health Officer Orders, and the City’s operations.

The Community Rooms located at the Westlake Village Civic Center (31200 Oak Crest Drive) are available to local non-profit groups serving residents in the City of Westlake Village. Please click the link to read the facility's Policy and Procedure Guidelines before applying to use the Community Rooms. The City of Westlake Village retains sole authority over determinations regarding each group/organization's ability to use the facility and reserves the right to deny requests in accordance with these policies and regulations.

This year, all user groups (new and returning) will be required to schedule an in-person orientation prior to their first use of the Community Rooms. An application will only be approved after this orientation has been completed. A $50 cleaning deposit is required of new groups. The deposit is fully refundable unless your organization fails to fully secure and/or clean the room after its use.

Reminder: During meetings, at least one of the group leaders (listed on the application) must attend every meeting held in the Community Room.

Community Room Application & Forms

Insurance Language Requirements 

Certificate Holder: City of Westlake Village, 31200 Oak Crest Drive, Westlake Village, CA 91361

Additional Insured: City of Westlake Village and its Officers, Officials, Employees, Agents, and Volunteers, 31200 Oak Crest Drive, Westlake Village, CA 91361


The facility consists of two meeting rooms, the James B. Henderson Room and the Large Community Room. The James B. Henderson Fireside Room is a 534 square foot meeting room. This room contains fixed lounge seating for 8 occupants and can also accommodate up to 36 occupants with additional seating. The facility also consists of a Community Room, separated from the James B. Henderson Fireside Room by double doors, which is 815 square feet in size. This room features a motorized screen at the front of the room, one presentation cabinet, a kitchenette with a sink, stove, refrigerator and microwave. This room can facilitate up to 64 occupants seated or up to a maximum of 117 standing occupants for a meeting.

For more information or general questions on reserving the Community Rooms, please call City Hall at (818) 706-1613.